Whether you handle sensitive information on staff and customers or maintain confidential files on deals and accounts for your company, it’s imperative to keep these private details private from the eyes of anyone. There are a variety of ways confidential information can be compromised in the event of malicious hackers gaining access to employee emails or stealing passwords and usernames. Learn more about how to protect your business data and prevent an attack.
Utilize security measures like two-factor authentication and encrypted files, as well as current antivirus software, malware scans and auto-logout, to ensure that your electronic files are secure just like physical records. Additionally, utilizing secure cloud-based storage options or network drives to save and store documents will help mitigate the possibility of loss or theft.
To stop unauthorized access to electronic documents, you can also require an eSignature before anyone is granted access to the documents. This is a gaining popularity feature that helps companies verify the identity of their employees prior to granting access to their documents. It also helps ensure the security of documents to the maximum, as any changes can be detected immediately.
A greater degree of security could be achieved by using specific permissions that allow administrators to regulate how sensitive files are printed open, copied and opened. Additionally, restrictions can be placed on the kinds of changes that can be made to files, such as changing the text or design. Examine trails can be added to restricted documents, letting administrators to monitor user activities and identify unauthorized modifications.
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