The minutes of board meetings are an important record of important information and governance processes. If they are well-planned and approved they form the basis for post-decision evaluations and help boards hold themselves accountable to their agreed-upon process of decision-making. They can also assist in preventing the board from making a mistake in the future, which could prove problematic for the organisation’s stakeholders.

Minutes are typically written by the presiding https://www.aboutboardroom.com body or an employee of an organization. This could be a scribe with previous experience in writing minutes for boards or an experienced secretary who knows the contents that should not be included. No matter who is responsible for the draft minutes, it’s crucial to establish clear expectations regarding what’s expected of them, so they can make notes that stand out and give the board’s meetings credibility.

It is crucial to include the date, time and the location of the meeting in the minutes. A list is required of the chairman directors, non-voting participants and presiding officers. It is important to note whether any of them attended via phone or via the internet.

The minutes should be separated into two parts the substantive and administrative business. Administrative business can include things like agenda approval a summary of previous minutes and the use of an agenda that is a consent (which reduces the necessity for debate by acknowledging the recurring or administrative items in the use of a single motion). Substantive business is more abrasive in content, such as updates from the committees, presentations on risk management, as well as decisions about new initiatives for service.